Administration
Receptionist / Administration Assistant
Reporting to the CEO, this is an important role with significant resposibilities. THe role demands independance, trust, and a genuine desire to exceed customers' expectations.
Job Description
Provide secretarial support services to staff, and being the first point of contact for clients.
- Meeting and greeting guests at reception, guiding them to meeting rooms, and offering hospitality.
- Operating a busy phone system in a polite and efficient manner.
- Typing and formatting letters, documents and presentations (including dictaphone typing).
- Mail and courier duties.
- Purchasing stationery and canteen supplies.
- Petty cash monitoring and reconciliation.
- Data entry of disbursements.
- Photocopying, scanning, and binding presentation documents.
- Maintaining office filing.
- General office duties as required.
- Arrange meetings, conference venues, and agendas, collate and distribute papers.
- Provide minute taking in the approved form.
- Management of database mailing list – updates and regular mail outs.
- Set the tone in the office through a high standard of efficiency in handling tasks: dealing with people, and creating a general professional atmosphere.
- Representing the organisation in the best possible manner at all times and to promote the good name and image of Maxim 7.
- Ensure confidentiality at all times of client and Maxim 7 business affairs.
- Such other duties as may be required from time to time.
Please contact Roy Hamilton with any enquiries
